The advantages of portals for board members go beyond the digitization of documents on paper. They make it easy for directors to plan meetings, manage tasks and collaborate with fellow members and help them uphold and improve governance in specific ways.
For instance, if director receives a message from the https://boardrights.com/ company secretary telling her that her board papers are uploaded to the portal, she knows she will be able to devote time to them during the weekend or Tuesday afternoon to make sure she is ahead of the agenda and make note of key questions or issues. Additionally, she can use real-time analytics on the portal to learn how directors use the material prior to the meeting and how long they spend on each document or part.
This is especially helpful directors with a hectic schedules who have limited time available to dedicate to the board. A well-designed portal can be accessed from any device at any time. Since most board members utilize their devices to access other online services, it does not require a steep learning curve.
While user-friendliness is a key factor for directors when selecting board collaboration software but there are other elements that are equally important when evaluating different vendors. Certain portals, like allow directors to vote and keep a record of their decisions. This saves the company secretary time and makes it easier for the board to approve changes in between meetings.