Inicio > Blog > Sin categoría > Retention of Public Records

Retention of Public Records

Retention of public records is a responsibilities shared by the agencies who manage the records. Federal, state and local laws define the kinds of documents that an agency must keep. The law also defines the amount of time that these documents must be retained. This is known as the period of retention for records. The retention period is the time period in which records are stored by an agency.

Having a good record retention system is crucial for every agency. It helps reduce the amount of paper stored, saves money on storage costs, and permits more efficient access to information. The first step in developing an effective record retention system is to conduct an inventory of all the documents that are managed by your agency. You can do this by looking over the records of your agency or by using the Inventory Form SSARC-960 available on our Get Forms Page. Once you have completed an inventory of all the documents belonging to your agency, the next step will be to establish a schedule to keep records series in https://derwentmills.com/2023/06/07/retention-of-public-records/ the proper order. This is accomplished by determining how long each document should be kept, and then combining this information with other aspects such as the nature or importance of the document.

The State Records Committee has developed a set of General Records Retention Schedules that cover a wide range of agency functions. The schedules are available on our Retention Schedules page. These schedules can be used as a reference for preparing your retention schedules for the record series.