Documentation is any kind of record that contains data that can be retrieved and reviewed at a later point. This includes records that are created on paper or in physical form as well as ones that are recorded digitally by using computer programs, such as spreadsheets, word processors, and image editing software. In most companies, documentation follows certain conventions and standards to ensure that every new document is at least a degree of similarity in form and structure to earlier documents. This helps ensure consistency and transparency into the organization’s documentation workflows as well as ecosystem.
In contrast to traditional paper or physical records, documents in digital formats are generally assigned a unique name to differentiate them from other records. This helps organize documents and allows users to access information quickly, without having to open several documents. Documentation is also organized into folders, making it easier for users to find specific documents within a larger library of data items.
Apple applications like Pages and TextEdit along with third-party applications that are available on the Mac App Store allow you to create many different kinds of documents. This includes reports and letters, essays financial graphs and charts slideshows, presentations and more. These documents can be used across different platforms, allowing simple collaboration between team members.